FINANCIAL ADMINISTRATIVE ASSISTANT
Reports To: Church Business Director
Job Summary
The Financial Administrative Assistant is responsible for providing financial and administrative support to the Church Business Director. Specific duties include compiling and processing Palms Church & Preschool invoices for payment, ensuring that approval for payment has been given by appropriate staff, entering Palms Preschool A/R, payments, and receipts into CCM, purchase office supplies under the direction of the Church Business Director, and maintain financial and human resources records management.
Essential Functions:
- Accounts Payable; code and process all approved invoices and monthly statements into computer software
- Receive staff credit card spreadsheets, verifying that all receipts are attached and appropriately coded, and enter into computer software
- Confirm that invoice amounts match up to estimates, quotes, or contract agreements
- Process disbursements under the direction of the Church Business Director
- Maintain organized files of vendor payments
- Retain documents of donation acknowledgments from Outreach organizations that Palms supports
- Answer staff questions regarding past payments of invoices
- Process preschool Accounts Receivable tuition charges and payments, cash/check/credit card payments for preschool activities and enter into CCM
- Prepare Preschool deposit summary and present to Church Business Director for deposit
- Receive office supply needs from church & preschool staff, ensuring proper inventory levels are on hand, and under the direction of the Church Business Director, research/purchase in bulk for cost savings
- Handle all mail coming into the finance area
- Maintain organized financial records for ease of retrieval
- Assist the Church Business Director for proper retention of human resources personnel and benefit records
- Perform other duties and tasks as needed
Core Competencies:
- Personal Competencies
- Integrity and Trust
- Time Management
- Interpersonal Skills
- Personal Resilience
- Initiative
- Verbal Communication
- Listening
- Mission Ownership
- Organizational Competencies
- Team Orientation
- Priority Setting
Minimum Qualifications:
- Skilled in bookkeeping techniques
- CCM, QuickBooks, ACS software experience a plus
- Excel, Word, Outlook
- Ability to work independently and within an atmosphere where interruptions occur frequently
- Organized
- Attention to detail
- Ability to follow through on a variety of assigned tasks
- Ability to handle matters and information in a confidential and professional manner
