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Palms Presbyterian Church

Worship, Connect, Nurture, Serve

By the grace of Jesus Christ, we are called to worship God:
to connect in community, to nurture in love, and to serve in the world.

Service times: Sundays @ 8:30am & 11am
3410 S. Third Street, Jacksonville Beach, FL 32250

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FINANCIAL ADMINISTRATIVE ASSISTANT

Reports To: Church Business Director

Job Summary

The Financial Administrative Assistant is responsible for providing financial and administrative support to the Church Business Director. Specific duties include compiling and processing Palms Church & Preschool invoices for payment, ensuring that approval for payment has been given by appropriate staff, entering Palms Preschool A/R, payments, and receipts into CCM, purchase office supplies under the direction of the Church Business Director, and maintain financial and human resources records management.

Essential Functions:

  • Accounts Payable; code and process all approved invoices and monthly statements into computer software
  • Receive staff credit card spreadsheets, verifying that all receipts are attached and appropriately coded, and enter into computer software
  • Confirm that invoice amounts match up to estimates, quotes, or contract agreements
  • Process disbursements under the direction of the Church Business Director
  • Maintain organized files of vendor payments
  • Retain documents of donation acknowledgments from Outreach organizations that Palms supports
  • Answer staff questions regarding past payments of invoices
  • Process preschool Accounts Receivable tuition charges and payments, cash/check/credit card payments for preschool activities and enter into CCM
  • Prepare Preschool deposit summary and present to Church Business Director for deposit
  • Receive office supply needs from church & preschool staff, ensuring proper inventory levels are on hand, and under the direction of the Church Business Director, research/purchase in bulk for cost savings
  • Handle all mail coming into the finance area
  • Maintain organized financial records for ease of retrieval
  • Assist the Church Business Director for proper retention of human resources personnel and benefit records
  • Perform other duties and tasks as needed

Core Competencies:

  • Personal Competencies
    • Integrity and Trust
    • Time Management
    • Interpersonal Skills
    • Personal Resilience
    • Initiative
    • Verbal Communication
    • Listening
    • Mission Ownership
  • Organizational Competencies
    • Team Orientation
    • Priority Setting

Minimum Qualifications:

  • Skilled in bookkeeping techniques
  • CCM, QuickBooks, ACS software experience a plus
  • Excel, Word, Outlook
  • Ability to work independently and within an atmosphere where interruptions occur frequently
  • Organized
  • Attention to detail
  • Ability to follow through on a variety of assigned tasks
  • Ability to handle matters and information in a confidential and professional manner
Blue-Ornament

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Financial Administrative Assistant

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      Upload your Resume and a Cover Letter (if you have one).

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    3410 S. Third Street, Jacksonville Beach, FL 32250
    Mon - Thur 9am - 5pm, Friday 9am - Noon

    904-246-6427

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    Palms Preschool & Child Care Center
    Monday - Friday 7am - 6pm

    904-247-0983

    pam.titlow@palmschurch.org